Jesuit High School (JHS) is currently accepting applications for a full-time Administrative Assistant for the Office of Advancement.

The Advancement Administrative Assistant will support the Executive Director of Advancement, Advancement office staff, and all events by effectively utilizing and managing the database, and other administrative duties as needed.  This role will help advance the mission of the overall goal of increasing financial support of Jesuit High School. 

Principal Duties and Responsibilities

Database Management

• Effectively uses and creates Blackbaud-Raiser’s Edge database queries and exports and pulls lists as needed for Advancement office staff
• Administers Raiser’s Edge Moves Management Process and entry for all members 
• of the Office of Advancement staff
• Tag students and alumni constituents with applicable data for tracking purposes
• Prepare & manage end of year data transition
• Manages methods for ensuring accuracy and integrity of constituent data and updates records as necessary 
• Utilizes various databases, giving platforms and Microsoft Office Suite software.
• Follows and revises, as necessary, procedures for database management 

Donation and Donor Management

• Prepares daily money report and daily acknowledgement letters via mail merge.
• Prepares weekly fundraising report
• Files source documents and follows protocol for auditing purposes
• Prepares monthly pledge statements.
• Prepares and mails out yearly tax statements
• Prepare & manage community donations 
• Other administrative duties as assigned

Event Support

• Advancement events support including processing RSVPs and reservations
• Responsible for all pre and post event database management including pulling lists, and updating attendance as necessary
• Responsible for post-event reports working in partnership with the Fundraising Events Manager 
• Provides administrative and project support for all events

Qualifications

• Minimum 2 years related experience
• Proficient in Microsoft Office Suite
• Database and giving platforms preferred (Blackbaud – Raiser’s Edge, OneCause, FinalForms, AlumniFinder, Webconnex, GiveCampus & FACTs
• Detailed oriented with strong attention to accuracy 
• Ability to multi-task in a fast paced, open office environment
• Flexibility with work schedule; available evenings/weekends for predetermined events
• Candidates should be prepared to provide three professional references from previous employment

Physical Requirements

• Must be able to sit for extended periods of time.
• Possess sufficient manual dexterity to skillfully operate a personal computer and other standard office equipment.
• Lift and transport boxes up to 20lbs

Position Details

• Compensation range is $25.00 – $28.00 an hour based on education and experience
• This position is classified at a full-time, non-exempt (hourly) position
• Benefits package includes medical, dental, vision, retirement matching and more

Next Steps

If this seems like a good fit with your background and interest, we’d love to hear from you. Please complete the staff position application along with any additional requirements listed within the application.

APPLY HERE

Jesuit High School is an Equal Opportunity Employer. Pre-employment background screening, TB and DMV required

www.jesuithighschool.org/job

www.linkedin.com/school/jesuithighsacramento